Process automation is an investment that pays itself off rather quickly, for your organization will be spending less time on repetitive tasks, maintain a more reliable and stable quality, and gain a better overview of the process. Automation is particularly effective for time consuming tasks such as data analysis, registration of information, data copying, and calculating with specific formulas. Moreover, if you automate your existing business processes, software, and databases together, the benefits are immediately noticeable.
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When we at Rocket Minds start the automation of an organization’s processes, the first thing to do is to map all the processes of the organization or department. In this, we’ll indicate how each task is currently being carried out (manually or via a machine or software package), how many people are involved, their location, time spent and all other relevant information.
Then we will make an assessment of the automation scope. What should it achieve? Often not everything needs to be automated, for processes often require specific human supervision. After identifying these processes, we look at which tasks could potentially be automated. In this, we filter out the tasks that are currently being done manually, and then see which can be automated by means of software.
So, now we have an overview of all processes and associated tasks eligible for automation. Next, we will look together at which of those tasks will benefit most from automation, where automation would have the most (positive) impact. In this, we can select based on the time needed for specific tasks, but also on the error margin or the general annoyance that is experienced when carrying out certain tasks.
Common tasks that are easy to automate are: Transferring of data from one system to another, performing data checks in multiple systems, manual merging of data. In this, we examine - possibly with the suppliers of your existing (software) systems - how the different systems that your organization uses can be linked together efficiently.
The reason for automating processes is to be able to work more efficiently, simpler and more pleasantly. That is why we always spend a lot of time on the user-friendliness of systems to work with and equip them with clear and valuable dashboards that generate insights, analyses, and statistics of your organization processes